ASSESSMENT OF THE PRACTICES AND CHALLENGES OF MONITORING AND EVALUATION IN THE KALITI METAL PRODUCTS FACTORY (KMPF)

Abstract

This study aimed to assess the current practices and challenges associated with monitoring and evaluation at Kaliti Metal Products Factory. Both qualitative and quantitative data collection techniques were employed. Quantitative methods involve collecting numeric data through surveys, structured questionnaires, and statistical records of M&E practices. In contrast, qualitative methods gather non-numeric data through interviews, focus groups, and observations, offering in-depth, contextual understanding of the experiences, individuals involved in these practices. Purposive sample included fifteen individuals divided into three group’s management personnel, five managerial-level staff members, and two technical leaders, all of whom participated in focus group discussions. Additionally, a census sampling method was used due to the limited size of the target population, ensuring that every member was included in the study. Data collection involved primary sources, such as questionnaires and focus group discussions, as well as secondary sources, collected from records of the organization’s narrative annual reports. Descriptive were employed to analyze quantitative data, while results from group focus discussions were presented in narrative analysis. However, dissemination of project results was identified as the highest-ranking challenge of effective monitoring and evaluation. The analysis of M&E practices highlights the importance of wellestablished systems, meticulous data management, and stakeholder involvement for effective evaluation, while challenges exist in planning and stakeholder engagement. KMPF’s data management for M&E demonstrates that while the selection of tools and dissemination methods are strong, there is a need to focus on enhancing the use of collected data to influence decision-making and planning processes more effectively. Key challenges include inadequate budget allocation, a lack of qualified M&E technical experts, and limited community involvement throughout production life-cycles. Other issues include irregular training and capacity-building programs for data collectors, impacting their ability to effectively monitor and evaluate projects. The M&E system should be periodically assessed in order to identify areas for improvement and adapt to changing needs.