ANALYZING THE USE OF TOOLS & TECHNIQUES IN PROJECT MONITORING AND EVALUATION BY RESEARCH ORGANIZATIONS IN ETHIOPIA: THE CASE OF ENVIRONMENT & CLIMATE RESEARCH CENTER OF THE POLICY STUDY INSTITUTE

Abstract

This research project analyzed the use of tools & techniques in project monitoring and evaluation by research organizations in Ethiopia the Environment &Climate Research Center of the Policy Study Institute as a case. The main objective of the study was assessing the level of knowhow and application of PMTT in the project M&E implementation by the targeted center at the Policy study Institute. The study reviewed literature related to the study problem, and specifically the influence of Monitoring and Evaluation tools and techniques on previous projects elsewhere in the world. The study adopted descriptive research design. The descriptive method was considered most appropriate because descriptive design is used to obtain information concerning the current status of the phenomena and to describe "what exists" with respect to variables or conditions in a situation. The study used primary and secondary methods of data collection. Primary data was collected through structured questionnaires and key informant interview which targeted Monitoring and Evaluation departments and specialists in the institution under study and project partners that were involved on the projected targeted for the study. All of the ECRC staffs were approached for the study (either through questionnaire or interview). Apart from the ECRC staffs, seven other project member institutions and individuals were also identified to be necessary for the research. The study adopted descriptive research design, and used primary and secondary data collected using a census method. Qualitative and quantitative techniques were used to analyze the data. In terms of results, 80% of the respondents revealed that more extensive and better use of Monitoring and Evaluation tools and techniques would enhance the success of the research projects. The study recommended increased training and awareness on Monitoring and Evaluation processes and procedures, enforcing of the existing structures, documentation of lessons learned and the tailoring of Monitoring and Evaluation solutions to the implementation of the research projects. In conclusion, the study suggested two areas for further study. First, a study on Monitoring & Evaluation tools and techniques in use on other types of projects outside the research sector and secondly, a study on other tools and techniques used in the other parts of the Project Life Cycle in research projects.