ELECTRONIC DOCUMENT MANAGEMENT SYSTEM FOR St. MARY’S UNIVERSITY

Abstract

Electronic document management system is a software system developed to manage digital documents. Currently most organizations manage their documents manually. As a result, institutes face fundamental challenges like: difficulties in finding documents timely, important document can be loss during manual transaction, manual records takes much space and can be damaged by natural disaster, it is also time consuming to search, access and manage records. To overcome these manual document operation difficulties, designing of an electronic document management system is very essential. The purpose of this project is to design and develop an electronic document management system for St. Mary’s University; in which the system will help users to fulfill their requirement and needs to manage documents in a secure and structured manner. For the development of the system, different procedures and techniques used. To capture the requirement different tools are used like semi-structured interview, observation and few relevant document review techniques. Analysis and design of the proposed system was performed by using analysis and design techniques and the detailed description is modeled using the Unified Modeling Language. To build the web application a laravel PHP framework is used. This framework uses the MVC design pattern and it is the combination of HTML, CSS, JavaScript and PHP. MySQL is also used as the database management. An electronic document management system enable users to create, index, manage, store, retrieve and access documents. This electronic way of managing documents enhances the productivity of users and reduce the time in searching documents. The system also can prevent loss of documents or damage from the effects of disasters; such as fire, flooding, animal like mouse or human errors.