FACTORS DETERMINING PROCUREMENT PERFORMANCE: THE CASE OF ADDIS ABABA POLICE COMMISSION

Abstract

The study sought to examine Factors Determining Procurement Performance and how procurement is currently undertaken and whether the department is effective in discharging its procurement responsibilities to the police service. Addis Ababa Police Commission typically are responsible for maintaining public order and safety, enforcing law, and preventing, detecting, and investigating criminal and traffic related issues. To conduct this study descriptive and explanatory research design was adopted where the primary instrument for data collection was the questionnaire.346 Addis Ababa City Administration Police Commission head office different staffs and procurement officers were chosen using stratified random for staffs and purposive for higher officers and inferential statistics was used Descriptive statistics were used to analyze the demographic data which was then presented in tables and figures. The main findings of the study were: procurement the goods/services or works not being procured on time and poor quality of goods purchased because the safety and security affected by procurement planning i.e. incomplete procurement plan and urgent/unplanned procurement requisitions, unrealistic budgets and inadequacy of skills of procurement staff are influenced the procurement performance of AAPC. The study concludes that procurement planning, staff qualification; procurement procedures, market condition and tender processing positively affect procurement performance at AAPC. The most important factor was found to be procurement planning followed by procurement procedures as pointed out by statistical result. Based on these findings, the researcher recommended that The procurement process should be administered by qualified and experienced procurement professionals and also the procurement unit of AAPC shall sort out frequently requested items and handle them separately; the purchasing unit establish long term mutually benefiting relationship with reliable suppliers since this will reduce suppliers cheating problem, to a certain extent tackle low quality purchases, delayed deliveries and minimize the purchasing quantity approval period, establishing systematic ways of expediting and follow up of the purchasing process.